This policy applies to Women2Women, their board of directors, staff, volunteers, their agents, and to any other person providing services on behalf of Women 2Women. A copy of this policy is provided to any client upon request.
Women2Women’s Commitment to Security
Personal information is only accessible to board members, staff and volunteers designated to provide direct client services. Any and all board members, staff, volunteers and agents with
access to personal information are also bound to adhere to this policy as a term of their contract and/or relationship with Women2Women.
No financial information is collected or distributed electronically. We protect personal information in a manner appropriate for the sensitivity of the information. We make every
reasonable effort to prevent any loss, misuse, disclosure or modification of personal information, as well as any unauthorized access to personal information.
We use appropriate security measures when destroying personal information, including shredding paper records and permanently deleting electronic records. We retain personal information only as long as is reasonable to fulfill the purposes for which the information was collected or for legal or business purposes.
Personal Information That Women2Women May Collect
Personal information means information about an identifiable individual. This includes but is not limited to: an individual’s name, home address and phone number, age, sex, marital or family
status, social security number, financial information, and educational history.
Women2Women collects only the personal information that we need for the purposes of providing financial assistance to our clients. This information includes personal information
- Deliver requested funds, services and products; or,
- Enroll a client in a program;
Women2Women almost always collects personal client information directly from referring agencies. We may collect additional client information directly from the client or from other
persons with the client’s consent or as authorized by law.
Women2Women informs our clients about the purposes for which we are collecting information before, or at the time of, collecting personal information. The only time this notification is not
given to a client is when a client volunteers information for an obvious purpose. (For example, a client providing an account number when the information will be used only to process the
payment being provided to a third party on behalf of the client).
How Personal Information May Be Used
Women2Women uses and discloses client personal information only for the purpose for which the information was collected, except as authorized by law. Women2Women provides one-time
financial assistance to women in Weld County that meet agency criteria and are approved by the Board of Directors.
We do not share or sell personal information for any purpose. We may use personal information for program record collection and demographic data to be used for grant and/or donor
applications. Such information may be used in the aggregate but will not result in the reporting or publication of any personal information provided to us.
Women2Women requires the referring agency to obtain consent to collect, use, or disclose client personal information, except in specific circumstances where collection, use, or disclosure
without consent is authorized or required by law. We may assume client consent where the client volunteers information for an obvious purpose.
We assume the client’s consent to continue to use and, where applicable, disclose personal information that we have already collected, for the purpose for which the information was
collected. (For example, to provide payment or services to a third party on your behalf.)
Women2Women will ask clients for express consent for some purposes and may not be able to provide certain services if clients are unwilling to provide consent to certain personal
information. Where express consent is needed, normally request for consent is made orally (in person or by telephone), or in writing (by signing a consent form.)
Clients may request that Women2Women does not disclose their information for any purpose at any time. You can do this by telephoning us at (970) 396-7298.
A client may withdraw consent for the use and disclosure of personal information at any time, unless the personal information is necessary for us to fulfill our legal obligations. Such
obligations may include:
- Where release is required by law (for example, a subpoena) or regulation, or is requested by a governmental agency for purposes of governmental investigation or governmental proceedings;
- Where our records indicate a company or individual may be engaged in fraudulent
activity or other deceptive practices;
- To appropriate persons, where a client’s communication suggests possible harm to
themselves or others.
You may request information about our use of client personal information and any disclosure of that information to persons outside our organization. In addition, you may request a correction of an error or omission in your personal information. To do so, please submit a request through our contact page.